Privacy Policy

1 Who We Are

Hireaxis Advisors ("we", "us", "our") is a specialist recruitment firm based in Panvel, Navi Mumbai, India. We connect real estate professionals with leading developers, NBFCs, and PropTech companies across the Mumbai Metropolitan Region (MMR).

Registered address: Panvel, Navi Mumbai, Maharashtra, India
Contact: info@hireaxis.in  |  +91 75067 91393

2 Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

• Identity & contact data — full name, email address, mobile number, current city / location
• Professional data — current employer, job title, years of experience, current CTC, expected CTC, notice period, specialisation
• Resume / CV — uploaded document file (PDF, DOC, or DOCX) containing your work history, education, and skills
• Hiring requirement data (employers) — company name, open role details, hiring timeline, budget, engagement model preference
• Communications data — messages, WhatsApp chats, or emails you send to us
• Technical data — IP address, browser type, pages visited (basic analytics only; we do not use invasive tracking)

3 How We Collect Data

• Contact & enquiry forms on this website (hireaxis.in)
• Job application forms on the Jobs and Job Seekers pages, including resume uploads (PDF, DOC or DOCX, up to 5 MB)
• WhatsApp messages sent to +91 75067 91393 or via our WhatsApp Community group
• Email correspondence to info@hireaxis.in
• Referrals from existing clients, candidates, or professional networks
• Professional platforms such as LinkedIn, Naukri, or similar, where your profile is publicly accessible

4 Why We Use Your Data

We process your personal data for the following lawful purposes:

• Recruitment & placement — to match candidates with suitable job opportunities and present shortlisted profiles to hiring employers
• Employer services — to understand hiring requirements and source relevant candidates
• Communication — to call, email, or WhatsApp you about relevant opportunities, your application status, or our services
• Resume & career services — to provide resume writing, ATS optimisation, and related services you have requested
• Legal compliance — to comply with applicable Indian law, including the Information Technology Act 2000 and the Digital Personal Data Protection Act 2023 (DPDP)
• Service improvement — to understand how our website is used and improve the candidate and employer experience

5 Who We Share Data With

We share your personal data only on a need-to-know basis:

Job applications: when you apply for a job on hireaxis.in, we share your application details and resume with the company that posted that job (for jobs listed by an employer), and we keep a copy. Employers agree to use candidate details only for that recruitment and to keep them confidential. You can ask us to delete your data at any time (see Section 8).

• Prospective employers — your CV and professional summary are shared with client companies when actively presenting you for a role. We will always seek your confirmation before submitting your profile.
• Technology service providers — we use trusted platforms including Web3Forms (form processing), EmailJS (email delivery), WhatsApp Business API, and cloud storage. These processors handle data solely on our instructions.
• Legal authorities — if required by law, court order, or a government authority under applicable Indian legislation.

We do not sell, rent, or trade your personal data with any other third party for their independent use.

6 Data Retention

• Resumes and job applications submitted on this website — the uploaded resume file and the details you enter are stored on our secure server and retained for up to 2 years from your application, unless you ask us to delete them sooner
• Active candidates — up to 2 years from the date of last contact or activity, after which inactive profiles are reviewed and deleted
• Placed candidates — placement records retained for 5 years for contractual purposes
• Employer enquiries — retained up to 3 years for relationship management and compliance
• Resume service customers — retained for 1 year or until you request deletion, whichever is earlier

You may request deletion of your data at any time — see Section 8.

7 Data Security

• Our website uses HTTPS encryption for all data in transit
• Form submissions and uploaded resumes are stored on our own server in a protected area that is not publicly accessible, and are viewable only by authorised Hireaxis team members after login. We are notified of new submissions by email
• Access to candidate and employer data in our ATS is restricted to authorised Hireaxis team members only
• We regularly review our data handling practices

No system is 100% secure. If you believe your data has been compromised, contact us immediately at info@hireaxis.in.

8 Your Rights

Under the Digital Personal Data Protection Act 2023 (India) and other applicable laws, you have the following rights:

• Right to access — request a copy of the personal data we hold about you
• Right to correction — ask us to correct inaccurate or incomplete data
• Right to erasure — request deletion of your personal data (subject to overriding legal obligations)
• Right to withdraw consent — withdraw your consent to our processing at any time, without affecting the lawfulness of prior processing
• Right to grievance redressal — raise a complaint about how we have handled your data

9 Cookies & Tracking

Besides Google Analytics (used only if you accept cookies), we run our own privacy-friendly page statistics. They use no cookies and store no personal data: only the page visited, the referring site, the device type and a random daily identifier created from a one-way hash, which cannot be used to identify you or follow you across days. This data is kept for up to 13 months and is used only to understand how the website is used.

• No advertising cookies or third-party tracking pixels
• Session data may be stored by your browser locally while you use the site
• We may use basic analytics (server-side logs) to understand aggregate usage — this data is not linked to individuals

You can disable cookies in your browser settings at any time without affecting your ability to use our website.

10 WhatsApp Communications

• WhatsApp is operated by Meta Platforms Inc. and is subject to their own Terms of Service and Privacy Policy
• We may use information from WhatsApp conversations to contact you about suitable opportunities
• To stop WhatsApp communications from us, send us a message saying "Stop" or email info@hireaxis.in

11 Children's Privacy

Our services are intended for working professionals aged 18 and above. We do not knowingly collect personal data from anyone under 18. If we become aware of such data, we will delete it promptly.

12 Changes to This Policy

We may update this Privacy Policy from time to time. We will indicate the "Last Updated" date at the top of the page. Continued use of our website or services after an update constitutes acceptance of the revised policy.

13 Contact & Grievance Officer

• Email: info@hireaxis.in
• WhatsApp / Phone: +91 75067 91393
• Address: Hireaxis Advisors, Panvel, Navi Mumbai, Maharashtra, India

If you are not satisfied with our response, you have the right to escalate your complaint to the Data Protection Board of India, once constituted under the DPDP Act 2023.